HEQEP Logo Higher Education Quality Enhancement Project (HEQEP)
A project of
University Grants Commission of Bangladesh
Ministry of Education, Bangladesh
UGC Logo  Education Ministry Logo

Component 4: Project Management
The fourth component of the HEQEP is dedicated to all the activities to be undertaken under the other three components. Its objective is to ensure the proper implementation, management and monitoring & evaluation of the project and it is constituted of two sub-components, aiming to reach this objective.

Project Management Unit
A project management unit, HEQEP Unit (HEQEPU) will be established in order to ensure smooth project implementation. The overall responsibility for the proposed project would lie with the UGC, as the implementing agency, with its line units. The proposed HEQEP Unit will be led by a full time Project Director and staffed with key technical, procurement, and financial management staff. Its main functions will be to plan, manage, implement and coordinate activities under the proposed project. In addition, project management and implementation capacity will be augmented through the use of government and private specialized agencies. .

Monitoring and Evaluation
Monitoring and Evaluation (M&E) are critical for the project to unfold and to produce its results as expected. Therefore, this sub-component aims to have built-in mechanisms to ensure that both monitoring and evaluation instruments are in place at the outset of the project.

Monitoring
The objective of this activity is to: (a) systematically document all Project inputs, processes, outputs, and outcomes; and (b) link project interventions with outcomes to indicate the extent of progress and achievement of objectives. A comprehensive and integrated data monitoring system will be in place to ensure that all project inputs, process, outputs and outcomes are tracked from the very beginning. The tools and data sources include (a) periodic progress reports on the sub-projects under AIF; (b) progress/completion reports on all sub-components under the Institutional Capacity Building Component; (c) periodic report on disbursement, financial management and procurement (b) data from HEMIS, and (c) results from several rounds of surveys.

A small M&E unit (MEU) will be established under HEQEPU, which will be headed by a Senior Program Officer. Two program officers will assist him. This unit will be responsible for designing, organizing and managing the M&E activities of the project. The monitoring activities of the sub-projects under the AIF (component 1) will be managed by the MEU with the help of officials of other units under HEQEPU, especially, the AIF Secretariat. The respective project directors of the AIF sub-projects will submit progress reports twice a year. MEU will arrange a validation survey for 20 percent of the sub-projects and will match the findings with the self-reported information. Assessment of progress of randomly selected 20 percent of the AIF sub-projects towards their goals will also be arranged by MEU. Experts from relevant fields will be contracted for assessing the progress of the sub-projects.

While designated program officers for different sub-components under component 2 will be responsible for generating periodic progress reports on the assigned activities, MEU will be responsible for designing the types of information and analysis required; ensuring timely submission of the periodic progress reports; and publication and preservation of the information and the reports. MEU will be responsible for producing half yearly synthesis report highlighting the progress made as well as outstanding implementation issues.

The Key Performance Indicators (KPIs) of the project include:

1. Increased level of satisfaction of students and faculty staff regarding the quality of teaching and research environment, and of employers regarding the relevance of teaching and research programs.
2. Institutionalization of a competitive funding mechanism for teaching and research through an increased allocation in the Medium Term Budgetary Framework (MTBF).
3. Proportion of students and faculty staff getting advanced internet connectivity.

Evaluation
In addition to the evaluation built into the continuing monitoring activities, two specific evaluation mechanisms are planned:

1. Effectiveness Evaluation that focuses on the outputs of the interventions will help to better assess the project benefits. It will include a detailed baseline survey (both institutes and individual stakeholders), and follow-up surveys (one before MTR and another just before project completion) to be able to measure the effectiveness and impact of project interventions.
2. Satisfaction survey will be carried out upon the students and faculties of the beneficiary institutes/departments in order to assess how the direct beneficiaries value the interventions under AIF. Baseline is planned soon after the initial selection of the AIF first round winners. There will be two follow-ups during the first round. Similar steps will also be followed for the second round. It is also decided that, given the lack of internal capacity to carry out such large surveys, satisfaction surveys may be outsourced.

Before the new project modalities are implemented, a comprehensive baseline survey will be carried out. The baseline survey will provide critical information to calibrate the KPIs and access project impact.
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